I got thousands of pages of medical records.
You receive over 2,000 pages of medical records a few days before a critical hearing.
Somewhere in that stack are the details that shape your defense, whether that's grounds to challenge competency, a documented history that supports mitigation, or records that conflict with the police narrative. You could be:
- Searching file by file for a detail
- Working through mixed formats
- Keeping notes scattered across notebooks or apps
- Slowed down by medical terms that aren't written for attorneys
- Unable to quickly check if the medical timeline matches the police report
Here’s how to navigate such large volumes of medical records with Reduct.
Upload all medical files regardless of format
Reduct's batch upload lets you drag an entire folder of medical records into a single project at once, including PDFs, scanned images, Word documents, spreadsheets, and even photos of paper records.
Hospital records, doctor's notes, lab reports, intake forms, and jail medical files all end up in one searchable place. Photos of handwritten notes also get into the same project.
Get an overview with batch summary
Run the entire medical record through Batch summarize to get an overview of each document with verifiable citation back to the original record.
You can quickly see which records cover routine care, which document significant medical events, and which contain details that need a closer review.
You can generate summaries by topic, by time, or by adding your own questions.
Search across every file in the project
Reduct’s Search tool works across all of the records in your project. You can use it to find details your case depends on: a diagnosis, medication, provider's name, symptom, date, or phrases like "hemorrhage,” “loss of consciousness," or "intoxication."
Reduct’s Fuzzy search also catches close variations, abbreviations, and similar words, making it easier to find information buried in the records.
Ask questions directly to your records
Medical record review often comes down to answering one specific question. Reduct lets you ask the record directly.
Questions like "Was the client prescribed medication?" or "Was there a head injury?" give you answers with citations to the source.
Whether you're preparing for a hearing, building a timeline, or reviewing discovery, this helps you find the relevant moments quicker.
Track findings with Highlights and Labels
When you get to an important detail, highlight it and label it by issue. It turns scattered details into organized case evidence you can quickly reference in a motion, during plea negotiations, or in cross-examination.
You can also organize related labels into categories such as Medical history, Treatment, Injuries, etc.
Pro tip: Keep labels consistent across all medical record documents and recordings. It's useful when revisiting the case weeks later, collaborating with co-counsel, or handing off the file to a new team member.
Collaborate with Comments and easy sharing
When you need to collaborate with your paralegal, investigator, or another attorney, leave the question or remark directly on the relevant section using Comments and mentioning them.
A final note
None of this replaces your judgment as a defense attorney. What changes is how much of your limited time goes into finding the right paragraph.
For defense teams buried under late discovery and oversized caseloads, that's the difference between building a defense from the full record and relying only on what you had time to find.